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Double Stamp is an easy-to-understand guide to useful computer and internet technology. It's written to be readable by everyday computer users.

Gmail 101: Labels and Archiving

No! Gmail does not need "folders!"

Recently, and on more than one occasion, people have complained to me that Gmail does not have a "folders" feature for organizing email. They said that their inbox was really cluttered in Gmail because they couldn't move their emails into folders. I am here to tell you that it DOES in fact have this capability. In fact, it can do more than regular folder organization can.

First of all, a "label" is the same thing as a "folder," only a single email can be given multiple labels for convenience. For example, let's say that you get an email with the subject "Job Fair at the University." You could apply the labels "Job" and "School" to this email.

Secondly, if you would like to move an email out of your inbox without deleting it, simply click the button that says "Archive." This will take it out of your inbox, but you will still be able to find it under the labels that you have applied. Archived email can also be found under the "All mail" link.

If you're interested in automatically applying labels and archiving, check out this help file on Gmail filters.

1 comment:

Nate and Bradeigh said...

I love the Gmail. It totally changed the way I think about e-mail. The biggest ah-ha moment for me was when I realized the power of search. I have pretty much limited my label/folder structure to Action (things that I need to do), hold (things I need to have quick and easy access to), and Archive everything else. This leaves my inbox completely empty of all read e-mail. Then if I need something I search for it, because I usually remember enough information about it to find it quickly and easily.